According to a recent global study of 7,000 employees: “Employees who work in digital workplaces are not only more productive but also more motivated, have higher job satisfaction, and report an overall better sense of well-being…Companies that are less technologically advanced are at risk of falling behind the competition and not attracting top talent.”

If you have employees in the field doing key work for your organization, you need to equip them with efficient, productive, and empowering solutions to get work done. Mobile document management software is the answer. Once you implement mobile document sharing software, your authorized remote employees simply use the application on their devices and with an internet connection, they can review documents and complete important tasks. Employees don’t have to waste time driving back and forth to the office just to process paperwork anymore.

Here are 4 key tasks that can be easily performed in the field:

  1. Form submissions: The best mobile document management solution lets you create mobile-ready digital forms. Here’s an example: your sales rep is in the field at a prospect or customer location and has them fill out a form (on any device). When submitted, the form is immediately stored in a central digital repository. This kicks off an email notification to the next person in the process to take action on the form. The remote worker no longer needs to worry about meeting deadlines or misplaced paper forms. Businesses can move forward promptly.
  2. Contract management: Set up a task in the solution for the remote worker to review a contract by a certain date. An email alert notification is automatically sent. They can click on the task to review the contract and depending on if it is approved or not, add a digital stamp to move the process forward. Contracts can be completed on time to onboard customers faster or take advantage of early-payment discounts.
  3. Invoice reviews and approvals: This daily task is important, especially on construction sites where there are a lot of moving parts that need to be purchased and tracked. Your on-site manager can view invoices in real-time in the application and approve or disapprove as necessary. He or she can add notes if there are discrepancies. The accounting team back at the office can immediately see the managers’ actions and notes and take the appropriate next steps. This saves the manager time, providing more time to ensure that the construction job is progressing and meeting deadlines.
  4. Expense accuracy: For any business, employee expenses are a significant budget line item. And for employees, doing expense reports can take up a huge chunk of time out of the day. With a mobile solution, receipts can be captured and indexed on the fly, safely storing them in the central database. Digitizing and automating this important process reduces administrative efforts and employees can quickly get this task done and out of the way.
    If you’ve been looking for a remote team communication tool like this for your essential fieldwork, CLICK HERE to request a free demo or request a free 30-day trial. You’ll be glad you did.